Staying Connected in the Virtual World May Seem Distant… Until Now.
FHTvirtual was created with DDW ®’s international sponsors in mind, so virtual participation will only seem distant. Our platform provides our international partners with the opportunity to continue to invite their guests to Digestive Disease Week ® 2021 with a customized platform which directly connects to the main Annual Meeting.
FHTvirtual’s team has extensive experience in working with international groups at medical conventions. The service our international partners have come to expect from FHT will be readily available as though the event were taking place onsite.
With a dedicated team located in the United States and Europe, our partners can expect focus and dedication in making the virtual experience for invited participants a great success.
Your Portal to Community
FHTvirtual powered by Cadence is a platform that is designed specifically for international sponsors to connect with your invited guests to Digestive Disease Week ® 2021, inviting them to a world of information, education, connection and community building.
The platform has many features that are fully customizable to ensure the experience is one that best suits your organization’s needs.
SINGLE SIGN ON
TO DDW 2021
A key feature to the FHTvirtual @ DDW ® platform is a single sign on (SSO) where your invited guests will be able to enter the official DDW ® 2021 just by signing in through your platform. Guests will only be able to access the virtual convention through your custom designed portal.
A very important component to any networking is the ability to engage one-on-one. Our platform has a special feature allowing users to schedule on-on-one appointments with guests, syncing to calendars and providing a private session room to allow for individual meetings.
CUSTOM HOME PAGE
The welcome screen is simple and easy to navigate. While 3D and avatar based experiences are all the rage, we focus on the simplicity of getting things done. The first thing guests should be able to get from your platform is what is available to them and not figure out their avatar hair color. You will have the ability to design the home screen to fit your needs.
Our platform provides a space for interaction not just between your team and the guests, but between guests and other participants as well. Organize chats and discussions amongst KOLs, SMEs and audience members or let them make their own!
LIVE AND ON-DEMAND
Whether you would like to engage your audience through an interactive presentation or allow them to watch on their own time, our platform provides a clean and user friendly layout with robust features to present products, services & education to all with video, slides, live Q&A and more.
Create dedicated spaces for guests to view products specific to the market you are working with. This is not to replace the content presented in the global conference tradeshow but instead meant to complement it through targeted and hyper-local activations of products meant for your audience.
Additional Available Features Include
Quickly and effectively communicate anything, at any time, to anyone within the Cadence platform
Custom built schedules for each participant which integrates into their personal calendars
Guests can see who else is in the event and get connected, then stay connected
Quick access to your guest’s profile including their biography, contact info, engagement history and more
Engage your audience with friendly competition, sparking that competitive fire
Capture and share all of the amazing moments happening in your event
Use our Symphony platform or integrate your own preferred system like Zoom, GoToMeeting, etc.
Lots of great data to understand what is working, what’s not and who is interested in what
While we welcome all international sponsors to join Digestive Disease Week ® 2021 by inviting guests through this platform, first we must ensure that sponsors are qualified to do so. In order to utilize this service, your company must be registered as an exhibitor in the virtual trade show of the main convention. If you have not yet registered your interest in the main event, please contact DDW ® Exhibits Team to learn about the multiple opportunities there are for sponsoring the 2021 virtual convention.
You will be working hand-in-hand with your dedicated project manager from start to finish. As part of this we begin with a conceptual design of your platform, first discussing the goals and objectives to determine what you hope
to get out of the experience. We do not want you to just sign up for the sake of signing up, we want to ensure you get a return on your investment.
Our team is dedicated to working with you to create a platform that meets your exact needs, selecting and designing the components that will be used in your platform.
Once your concept has been developed, it’s time to make it come to life! Our team will take your ideas, preferences, branding, and all of the other great components and build them out to provide you with your custom designed platform! You do not have to worry about coding or designing or doing anything except giving us your excellent input and ideas! We will make the magic come to life!
In addition to creating the atmosphere for your platform, we are dedicated to supporting you in content development. As professional meeting designers, we work with our clients to create the full experience which includes ensuring that the content provided is delivered in the most effective manner possible. Through the multiple features our platform provides, we will assist you with the creation of presentations, networking programs, one-on-one appointment scheduling and operations and much more.
During this process our team will also be liaising with the content team of DDW ® 2021 in order to ensure that all activities will meet the approval and standards as set by the association, just as though programming was being done during the in-person event.
Now that your platform is ready to go, the invitations can be sent to your invited guests. We work with your team to review the list of invited participants and develop the login credentials that will be used for them to access the platform in a manner that is unique to them. At the same time, we will work with the registration team at DDW ® in order to register your guests to the main virtual convention so they will have access to the main event and the ability to log in only through your platform.
All the hard work has led up to this moment… it’s time to begin your event! But not to worry, our team will be with you throughout the process. Your project manager as well as a team of technical concierges will be available in real time to support your needs for your programs. Just as you can rely on us onsite to be there to ensure your guests have an excellent experience, we are just a click away in the platform or even a simple phone call.
We want your experience to be focused on your guests, not on any issues that may arise, so we will be there to keep the platform performing at its pique and making sure that your guests have no issues in attending your sessions or DDW ® 2021.
Once the program is complete, we don’t just disconnect (in fact your platform may be available for as long as you need it!). We provide you with important information and data that could be useful to ensure that your virtual experience was worth the time, effort and investment. We will provide you with reports on the attendance, one-on-one appointments, material downloads and other key information in order for your team to assess the value of the full experience and plan for your next program.
Much like international sponsors can expect during their in-person attendance at Digestive Disease Week ®, there are a few rules set by DDW as related to the use of the FHTvirtual platform when inviting guests to take part in the virtual convention. Please review below and let us know if there are questions regarding any of these points.
SPONSORSHIP OR VIRTUAL BOOTH REGISTRATION
Only international sponsors whose company who has registered as part of the main Digestive Disease Week ® 2021 trade show or as a sponsor may make use of the FHTvirtual platform.
PRESENTATION & PLATFORM ACTIVITY TIMES
Facilitated meetings and events must not conflict with the official DDW ® 2021 programming or industry events which will take place from May 21-23, 2021 from 9:00 a.m. to 8:30 p.m. EST daily
Invited guests who will take part in the platform must be registered for Digestive Disease Week ®. DDW 2021 is providing a special rate for full access to the virtual event which includes one year of membership the DDW ® partner association of choice
Prior to confirming the presentations which will be given within the platform, content must be approved by the team at DDW ® 2021 in order to ensure that there is no conflict of educational materials with the main virtual conference presentations and must include the necessary disclaimers provided by DDW ® 2021.
The purpose of the platform is to stay connected with your locally invited guests. As such any content or materials provided should remain focused on the market represented
Invited guests will only be allowed to participate through one sponsor platform and will not be permitted to participate through multiple sponsor platforms.
Between the teams at FHTvirtual and Cadence, you can be assured to have support at anytime no matter where you may be. So where is our team located? Take a look below!
3939 Hollywood Blvd. Ste. 1A, Hollywood, FL 33021
Talaria – le Mercator – 7, rue de l’Industrie, 98000 Monaco